View and save Gmail attachment directly with Drive

0
3 weeks
by in Smoogle

In the next few weeks Google will be rolling out a feature to Google Apps for Education that lets you view Gmail attachments and save files directly to Google Drive without ever leaving Gmail. Once enabled the next time you open an email with attachments, you’ll see new previews of the files at the bottom of the email. When you click on one of those previews, a full-screen view of the image or document will appear. You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview.

 
You’re probably used to downloading email attachments, but each of those files takes time to download, eats up space on your device, and can get buried deep inside your “Downloads” folder. With this update to Gmail, you can skip that whole process. Instead, you can view attachments and save files directly to Google Drive without ever leaving Gmail, making it easy to access them later from whatever device you’re on—computer, phone or tablet.

Below is an example email which shows what happens after the feature has been enabled by Google:

When you click on one of those previews, a full-screen view of the image or document will appear. You can read, search for a particular phrase, and even browse through multiple attachments right in Gmail.
You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview. Of course, if you prefer to download the attachment to your computer, you can—just click the arrow button.

 

SYSTEM ALERT: Monthly Server Maintenance Outage – Friday November 15th 2AM – 7AM EST

0
4 weeks
by in Maintenance
To: Smith Community
From: Office of Smith IT

This is a notice to advise you of the upcoming Server Maintenance Outage that will occur at 2am EST Friday, November 15th and last until 7am Friday, November 15th. During this outage many of the Smith servers will be getting patched with the latest Security and Critical Updates that Microsoft and various vendors have released.  All Smith School services will be affected due to reboots that are required when the patches are installed. The Active Directory File Server, all Lotus servers and Smith Apps/Citrix servers will also be restarted.

The following services will be effected during the outage:
Smith Website
SmithApps
Lab and Classroom PCs
Application Databases that run from Lotus Notes
Active Directory File Server (K and O Drive)
MBA Caserooms
Sametime
UNet
MBA Networth

Please direct any questions to the Office of Smith IT Help Desk at helpme@rhsmith.umd.edu or 301-405-2269.

We apologize for any inconvenience that the outage may cause.

Office of Smith IT

SYSTEM ALERT: Server Maintenance Outage – Friday November 8th 12AM – 1AM EST

0
1 month
by in Alerts, Announcements

To: Smith Community
From: Office of Smith IT

This is a notice to advise you of the upcoming Server Maintenance Outage that will occur at 12am EST Friday, November 8th and last until 1am Friday, November 8th.

The following services will be impacted during the outage:
Smith School Web Site (www.rhsmith.umd.edu)
Blogs (blogs.rhsmith.umd.edu)

Please direct any questions to the Office of Smith IT Help Desk at helpme@rhsmith.umd.edu or 301-405-2269.

We apologize for any inconvenience that the outage may cause.
Office of Smith IT

Robert H. Smith School of Business
3520 Van Munching Hall
University of Maryland
College Park, MD 20742-1815
301-405-2269 TEL
301-405-2276 FAX
helpme@rhsmith.umd.edu

http://www.rhsmith.umd.edu

http://www.rhsmith.umd.edu/smithit

Google announces end of support for Internet Explorer 9

0
1 month
by in Announcements, Smoogle, Tips

Google would like to remind you of the Google Apps browser support policy, the set of guidelines for Google Apps services interoperability support. Google supports the latest version of Google Chrome (which automatically updates whenever it detects that a new version of the browser is available) as well as the current and prior major release of Firefox, Internet Explorer and Safari on a rolling basis. Each time a new version of one of these browsers is released, Google begins supporting the update and stops supporting the third-oldest version.

Google’s test plans have been adjusted to now stop all testing and engineering work related to Internet Explorer 9 (IE9), as Internet Explorer 11 (IE11) was released on 17 October 2013. End users who access Gmail and other Google Apps services from an unsupported browser will be notified within the next few weeks through an in-product notification message or an interstitial pages with information about modern browsers and how to upgrade to them.

You can find a list of supported browsers here. The original announcement from Google about end of support for IE9 can be found at this link.

 

Note that all future updates regarding Smoogle will be posted to the Smoogle homepage via the Announcement widget. The Smoogle homepage is easy to find, go to smoogle.rhsmith.umd.edu.

Smoogle: Updating the Google Bar into the Google Grid

0
1 month
by in Announcements, Smoogle, Tips

To:       Smith Community

From:   Office of Smith IT

Google has released an update to Smoogle (Google Apps for Education) that mirrors the changes recently made to the consumer version of Google. Previously you could access the different Google products using the black Google Bar running across the top of each Google page. Your Google products are now accessible under a new app launcher, located at the top right of the screen. Just click on the ‘Apps’ grid, also present on Android devices and Chromebooks and all the available products will appear:

Inline image 1
Please direct any questions to the Office of Smith IT Help Desk at helpme@rhsmith.umd.edu or 301-405-2269.

 

Office of Smith IT

SYSTEM ALERT: Server Maintenance Outage – Friday November 1st 5AM – 7AM EST

1 month
by in Maintenance

This is a notice to advise you of the upcoming Server Maintenance Outage that will occur at 5am EST Friday, November 1st and last until 7am Friday, November 1st. During this outage the server hosting the WordPress blogs will be unavailable while the content is moved to a new server.

The following services will be effected during the outage:
Blogs (blogs.rhsmith.umd.edu)

Please direct any questions to the Office of Smith IT Help Desk at helpme@rhsmith.umd.edu or 301-405-2269.

We apologize for any inconvenience that the outage may cause.
Office of Smith IT

The Original TED Talks

0
3 months
by in Pedagogy

http://www.tuaw.com/2013/09/18/daily-iphone-app-gresham-college/

Do you like TED talks?  Did you know that top minds have provided free talks in person for free for 400 years?  Now, instead of having to go to the UK to hear them, you can listen with an app on your iOS device.

What’s new in IT this Fall?

0
3 months
by in Alerts, Canvas

We hope you enjoyed the summer! A lot has been happening these past few months. Here are a few highlights and friendly reminders.

Staffing

As many of you already know, Tom O’Rourke’s last day was August 26th. While we are in the process of finding his replacement, you may contact Roy Corona, Assoc Director for User Support Services, for your computer purchasing needs. Mike Pressley, our DC IT Coordinator, also retired in June. DC Technicians, Chris and Alex, are available to assist you there while we finalize this search. In addition, we are seeking a replacement Divisional Technology Officer (DTO) for DOIT academic department. If you know anyone seeking job opportunities in these areas, please refer them to our campus job listings.

Classroom Support & Upgrades

Just a friendly reminder, if you need special support for your class, please fill out the AV Request form:http://www.rhsmith.umd.edu/smithit/onlineforms/

For immediate in-room assistance, use the “call for assistance” button located on the touch panel at the instructor station.

General classroom support is available Mon – Thurs, 8am – 10pm, Fri, 8am – 5pm

Classroom infrastructure upgrades and modifications will be completed Sept 3 for rooms 1505, 1511, 1518, 1520, 1528. The digital upgrades include interactive smart board technology, high definition room cameras, capture cards, projectors, digital audio and video inputs, wireless keyboards, and new touch panels. Training can be provided on an individual basis and as room availability allows. To schedule an overview session, please contact Ben Rose.  NOTE: these rooms will not have connectivity to our master control room until mid-September. In the interim, if you are teaching in these rooms and need IT assistance, please use the 2-way radio located at the instructor station to contact master control AV support.

Changes to UMCP Guest Wireless Service

The Division of Information Technology recently announced improvements to the UMD guest wireless service. Any faculty or staff member may still sponsor up to four temporary guest wireless accounts. However, passwords for the guest accounts are more user-friendly, and sponsors can change the passwords if desired. Additionally, departmental LAN Admins can now request something new: group accounts. A group account has a single ID and password that can be used by unlimited guests. The ID and password will be active for 24 hours, and these accounts can be scheduled and requested ahead of time. We expect this new offering to be especially useful for on-campus conferences and events.

For all account types, guest wireless account requests are now handled by the university’s Special Identity Management System (SIMS). For more info, please visit http://kb.umd.edu/48991.

Canvas Reminders

If you don’t see your course in Canvas 
Course spaces are auto created each semester from SIS data.  If you are listed as Instructor of Record in SIS you will have a course space in Canvas.  To see new spaces, click the “View all courses” link at the bottom of your list of courses and then scroll down to see the currently unpublished new spaces called “Future Enrollments”.  Students cannot see these until you publish them, nor will they receive communications you send until you publish.  How to publish
Now that you’ve probably had previous semester courses your list will likely be quite long.  Make it easy to find this semester’s courses in that list. “Customize” to change your list and remove anything from that view that you don’t need to see - this does not remove the course from Canvas and you can put it back in your list anytime.  Click the “Customize” link at the top of your list of courses.  Just don’t click “Reset” in that screen, because it will re-check everything. Just close the screen with the “X” and your changes will save.
Add a TA to your course 
If you want to add a TA to your course the Registrar requires that our scheduling officer, Mike Sparrow, add them via SIS.  Please send the TA and Course info to Mike at scheduling@rhsmith.umd.edu and they will see your course as a TA within 24-48 hours after he adds them.  You can add Designers yourself using the ELMs management tool on elms.umd.edu, or we can add Designers and other user roles for you if you email us at canvas@rhsmith.umd.edu.
Getting Started with Canvas workshops

If you are interested in help getting started building a course in Canvas, we will hold some workshops in VMH:

Our Getting Started session focuses on tips gathered from faculty from across campus, touching on all the basics you will need to know to begin re-designing your space to fit in Canvas.  They will all be held in VMH 3522.  Register Now.

  • Wednesday, September 4, 11am-12pm
  • Thursday, September 5, 3pm-4pm

Contact us at canvas@rhsmith.umd.edu with any Canvas questions or to make a one to one appointment if none of the available sessions are convenient for you.

More webinars and other workshops will be posted when the schedules become available.

New Canvas Mobile app is much nicer!

Much improved Canvas for smartphones (iOS and Android) available now.  Great for students to be able to collaborate and complete tasks as well as tracking grades and notifications as they could before.  (just don’t install the old one in the Apple store called “Canvas for iOS” – the Apple store has both old and new.  The new one is called “Canvas by Instructure”)

http://voice.instructure.com/blog/bid/311590/New-and-Improved-Canvas-Mobile-2-0

Panopto 

The central server was upgraded this summer.  There are significant improvements over last semester.  It seems to be back to the functionality we enjoyed two semesters ago along with a few added benefits.   Your old recordings are all still there.  Please review the new documentation for screenshots of the updates. http://elms.umd.edu/tools (scroll down to the Panopto docs)

  • You will notice that all Fall courses have a new button in their course menu.  It reads “Panopto Recordings.”  This exists in every course now – you no longer have to drag the Panopto button into your course menu.  You can however, drag it out of the menu if you do not wish to make recordings available for a class.
  • We can once again launch or view a recording by logging in directly on capture.umd.edu, AND
  • We can again launch the recorder from the icon on your computer if you have installed it there. 
  • Launching and viewing from inside Canvas still works the same way too – but from the “Panopto Recordings” button rather than “Panopto”, we just aren’t restricted to that one way any more.

IMPORTANT for previous Panopto users.  If you have a course from a previous semester in which you used Panopto, you will still see the old “Panopto” button.  This should be removed from your course menu as it will no longer allow you to record.http://elms.umd.edu/sites/elms.umd.edu/files/webfiles/documents/OldMenuoption.pdf   

 Watch our Eye on IT blog for more IT news and alerts as we hear about them: http://www.rhsmith.umd.edu/smithit/

As always, for general computing request, please contact our Office of Smith IT via helpme@rhsmith.umd.edu or call301-405-2259.

We look forward to an exciting and successful semester with you!

New Canvas mobile 2.0

0
4 months
by in Announcements, Canvas

Much improved Canvas for smartphones (iOS and Android) available now.  Great for students to be able to collaborate and complete tasks as well as tracking grades and notifications as they could before.

http://voice.instructure.com/blog/bid/311590/New-and-Improved-Canvas-Mobile-2-0

 

Matlab workshops

0
4 months
by in Announcements

Faculty, Researchers, Students, and anyone else who might be interested…

MathWorks is offering complimentary MATLAB seminars at the University of Maryland, College Park on Thursday, September 12, 2013:

Session 1:        Room 2460, A.V. Williams Building

Time:                2:00 – 4:00 p.m.

Topic:               MATLAB for Signal Processing and Communications: Acquiring, analyzing, and visualizing time-based signals and spectra in MATLAB and the Signal Processing Toolbox.

Session 2:        Room 1110, Kim Engineering Building

Time:                5:00 – 7:00 p.m.

Topic:               Data Analysis and Visualization with MATLAB: An overview of MATLAB for those unfamiliar with the product and an introduction to the statistical analysis and visualization capabilities available in the MATLAB product family.

To view the complete session descriptions and register, visit:

http://click.em.mathworks.com/?qs=ff556efa7c8a364bf86df1b38ab6d312077f1290b17ecf85570f469f1364db4b4ab8f78ff1893053

Please contact Heather Wellman, MathWorks Account Manager, with any questions at 508-647-7093 orheather.wellman@mathworks.com.

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